Effective project management

What are their skills and character like? If you are a project manager, what skills should you be seeking to develop? So confusing at times.

Effective project management

Keeping a thing simple makes it easier to understand for most stakeholders e. Project stakeholders can measure project success in terms of benefits it delivers. These days all of us are expected to be efficient. So, if efficiency is expected from everyone, how can we make the difference?

Here is a 6 steps approach to do Effective project management project management for your organization and drive better results. As mentioned earlier you should identify Who are the project stakeholders, who are going to be beneficiaries?

Effective project management

What are the outcome-benefits expected by various stakeholders? Based on these benefits, how you can garner buy-in from senior management or customers?

High level of deliverable, skill set required to deliver those Identify metrics: Clarity of project requirements, project scope In most cases, unclear project requirement definitely results in project failure. Right at the beginning ensure all relevant stakeholders understand project requirements clearly and the importance of having unambiguous project scope.

It is pretty common these days to see that sales team, project managers working with clients and help him articulate client's requirements.

Based on very high level project requirement, you can chalk out project charter, project scope.

Skill #1: Leadership

If you would like to avoid project scope creepyou will have to make stakeholders understand that project scope is sacrosanct. Having said that total inflexibility can also kill project outcome i.

You can accommodate change Effective project management after reviewing its value to project outcome. It is crucial for effective project management to be able to have complete and clear project requirement, right at the beginning and avoid project scope creep during project execution.

You can use right project management tools to draft, articulate project requirements, review and seek approvals, so that transparency and accountability for project requirement is ensured. The best project management tool will help your customer or senior project management from bad surprises.

Here are some of the interesting findings 44 percent of project managers do not use project management software; interestingly though top consulting firm PWC has found out that using PM software increases performance.

But if you are sending emails to stakeholders by yourself, then you are certainly not doing it in the best way, you are spending time on things which are best handled and automated by project management tool. A project management software is indispensable to automate project communication.

Any change in project schedule, issue assignment, new risk in register, comments to tasks, issues, risks, project meetings, task due date reminder, project status change notification, etc.

Effective project management

Planning schedule, risks, resources Team Selection Once a project charter and project scope is defined and articulated, you will have to identify project manager and project planners. Having project manager, project planner and team members who are subject matter expert for a project in consideration wins half-battle.

So based on these identified skillset, project manager has to select resources who will be allocated to project and will be assigned work. Project Schedule The planning phase of project requires well defined project charter and project scope. Based on this project manager can work on project schedule identifying important deliverable, WBS, milestones.

As he gets better understanding of project scope, available resources, he can create detailed project schedule identifying minute level details of project schedule: As we know, detailing leads to questions, questions brings clarity, and clarity drives predictability.

This phase marks a clear assignment, responsibility for project team members. Again it is important to have detailed project schedule for effective project management. And equally important it is, to be able track project tasks seamlessly Planning for Project Risks Managing project risks is integral part of project management.

If your projects are not trivial, whether you like it or not -risk will be inevitable part of your projects. If it is not done as an academic exercise of managing project risks, project risk management saves you greatly from surprises.

It is important for effective project management to plan for project risks right at the beginning. Communication strategy and plan is crucial for greater project visibility and ultimately for project success. As mentioned earlier, every team member, vendor, customer should be informed and made aware of clear expectations from them i.

When a specific task is supposed to start, Who will do it, When it should be completed What information should be updated timesheet, expenses, document, and deliverable?

It is then become the work to be done on the ground. In order to monitor and control project You will have to collect progress updates, and check project is not going off-the-track Adhere to the project schedule, cost and keep watching project baseline Follow the mantra Get Things done, no matter what are obstacles Check project deliverable for quality Involve project sponsors, customers and end-users informed Take a regular feedback from team, customers and end users Manage change requests, issues and risks judiciously; as these are inevitable but if not managed well can take project off the track 6.

Deliver, close and Review When you will deliver project artifacts, meet milestone ; you would like your project customers to see the benefits. You would like customer to actually make use of it. Thereafter, you should also conduct an internal review of the project to identify mistakes made, learning thereof and best way to move forward.

Final thoughts Successful project delivery is not a rocket science.In project management, as with anything, it’s easy to go into analysis paralysis. When multiple people take a project, and break it down into pieces of their own real estate, sometimes it can get difficult to stay focused on the final picture.

In project management, as with anything, it is easy to go into analysis paralysis. When multiple people take a project, and break it down into pieces of their own real estate, it sometimes can get difficult to stay focused on the final picture. Effective Project Management, Eighth Edition remains the comprehensive resource for project management practitioners, instructors, and students.

(PMBOK is a registered mark of the Project Management Institute, Inc.)Author: Robert K. Wysocki. Nov 01,  · How to Be an Effective Project Manager. In this Article: Article Summary Leading a Project Team Toward a Goal Demonstrating Project Leadership Managing Risks and Problems for a Project Community Q&A Good project managers can be the difference between a 92%(33).

Effective and Efficient Project Management A simple approach to structuring, running and making projects successful yunusemremert.comuc,on My" experience" in" project" management" spans" several" decades" and" includes" multimillion".

Effective and Efficient Project Management A simple approach to structuring, running and making projects successful yunusemremert.comuc,on My" experience" in" project" management" spans" several" decades" and" includes" multimillion".

Effective Project Management: Traditional, Agile, Extreme by Robert K. Wysocki